Posts Tagged ‘Copier End Of Lease in East Cleveland OH’

HP Copy Machine Repair East Cleveland OH

Copier Solutions is a group of experienced professionals providing no hassle imaging solutions to businesses and non-profits of all sizes. A thorough knowledge of our industry is key to the outstanding service that has become our trademark.

Top HP Copy Machine Repair located on East Cleveland OH

Our technicians are highly experienced and up to date on the latest technology, and our system for managing service calls has been honed to perfection over 25 years. ACS sales staff has a straightforward approach to creating custom fitted solutions for each client’s needs. No high pressure sales or glossing over the details. And whenever issues arise, you can always talk directly to someone who knows you and your company.

Going with a “big box” company for your office equipment can save money in the short term, but often leads to frustration and regret down the road. What we have to offer is an alternative that has proven to be a better option for many organizations. We are a HP Copy Machine Repair company built on lasting relationships within the community in East Cleveland OH that result in long-term cost efficiency and truly first-rate service for our customers.

 

Xerox Copy Machine Leasing

 

Benefits of Digital Copiers Over Analog Copiers

If you are setting up an office, whether in a commercial building or at home, you will probably need a copier machine. One of the important decisions you will be making is whether you will go for a copier lease, or purchase one for yourself?Unless you will be needing multiple copies of documents everyday, generally, the better and more economical choice is a copier lease. Here are some of the reasons why:- Maintenance and repair of your own copier machine could turn out to be costlier and more time-consuming than you think. If you have a copier lease, regular maintenance will be provided for you and if you need the machine to be fixed, all you have to do is call the vendor and they will send a repair guy to you right away. - In the same way, when a part of your copier needs to be replaced, you may have to go to several stores before you find the exact part that you need...and then you have to install it yourself. If you have a copier lease, they will be the ones to look for a high-quality but low-cost copier part. True, you will have to pay for the part, but installation services are free.In addition, some copier leases also give you the benefit of free minor parts and free installation. Most companies will also provide you with a temporary unit while your own copier is undergoing repairs.- When the time comes when you want to change to a more advanced model, it will be very easy if you have a copier lease. Leasing companies are always willing to modify your lease and exchange your current machine with a newer model. On the other hand, if your copier machine was purchased, and you want to buy a new one, you will end up with two copier machines. Unless you have sufficient storage space, you will have the burden of looking for a buyer for your old unit, or dispose of it in some other way.In most cases, copier leases are really the more practical choice. It saves you money and is hassle-free.

Some of the HP Copy Machine Repair in East Cleveland OH helps with the operation of any small business. We offer 24/7 support and next day toner and supplies.

 

Copystar Copy Machine Leasing

 

To Repair Or Replace a Printer?

Copier printer scanner MFD office equipment is getting more complicated and the choices are increasing. The merging of the traditional printer and copier machines has presented companies with hard decisions. What is the best manufacturer for the money? Lowest cost? Best options and functionality? Most durable? Canon, Toshiba, Minolta, Ricoh, Gestetner, Xerox, HP, Sharp, Lanier, Copystar, Lexmark, Brother?Now compound the many brands with companies that only specialize in one or two brands and it's clear to see why companies have problems with selecting the right equipment or getting in the wrong lease. If you get your equipment from a company which specializes in one brand take care. Why? Because you will receive a bias view. If a vendor only represent Canon or Sharp how will you know if you should get a Gestetner, HP or Ricoh may be better. So what should you do?Do some basic research online using the buyer's lab reports. Look for awards and low failure rates. If the model is brand new; wait a few months so the manufacturer has time to get the bugs out. Do not assume that a BIG NAME means the best choice. Did you know the Lanier / Gestetner/ Ricoh / Savin are the same company? Mita / CopyStar / Kyocera too! Did you know HP laser printers are actually Canon based?It's a challenge to make an educated selection. Be careful. Ask questions. Get referrals. Check the service record of the company you choose. When is your equipment lease up? Does it offer a lump sum or 1$ buy-out clause at the end of the lease? What is the current value of the equipment? What is the estimated life of the copier/printer? Most of these questions are simple to determine with a few keystrokes on the internet.Get all the answer before you commit. Ask questions. Look at the terms. Know you page counts and be very careful not to fail in the low ball tactics of some copier printer leasing companies.

HP Copy Machine Repair in East Cleveland OH can be done the same day by just calling us at (216) 771-2345

 

Copystar Copy Machine Rental

 

Welcome to our three part series on service contracts. Service contracts can vary for copiers, fax machines and laser printers, so in this series I will cover them individually in three separate articles. Just for clarification the type of machines that I am covering in these articles are the commercial types. Inkjet copiers, inkjet fax machines and inkjet printers are not covered in this article. The need for contracts on equipment such as these may not be cost effective. The equipment that I believe you should cover on a service contract are high volume copy machines that are designed to make thousands of copies, prints or faxes per month.Service contracts are similar to an insurance policy. They may or may not save you money. Your costs are fixed so you will know how much per year you will spend instead of hoping that it won't break down too much or have a serious or expensive repair during the year. There are many ways of paying for a service contract. Most service companies will bill you monthly, quarterly or annually.If you choose to be billed monthly, your service company will call at the end of each month and gather your meter reading. Then they will multiply the amount of copies by your cost per copy. Some copiers can also be equipped with a device that can send in the meter reading automatically each month and eliminate this part of the procedure. If you don't make many copies I would choose an annual or a quarterly billing. This is because most service companies charge a monthly billing minimum and you might end up paying more. Another reason to choose quarterly or annually would be the job of having to write a check each month and deal with getting the meter readings. On an annual contract make sure that you keep an eye on how many copies you produce or you will be paying for copies that you don't use or you may have to renew too soon. Cost per copyCost per copy is the most common way of determining the price for service contracts. Each time you make a copy the meter clicks just like the odometer on your car. Many shoppers buy their machine according to the price of the cost per copy, since the service contract costs can often exceed the price of the copier. An average cost per copy is around 1.5 cents per copy. This could be lower or higher depending upon some variables.o How many copies you make per month.o What type and age of machine that is being covered.o Environment plays a part because if it is in a dirty environment it will need twice as much service than a machine that is in a clean environment.Figuring copies per month or per yearDetermining the amount of copies per month is the most important information you will need when shopping for a service contract. If you have an existing copier that has been on a contract for awhile then this will be easy. Just look at your history. You need to also take in account for any slow downs or increases in copying that your company is experiencing. If you do not have a history there is a way of estimating. If you know how many reams of paper that you use per month you can multiply by 500 because there are 500 sheets of paper in a ream of paper. This will get you in the ball park.CoverageUnderstanding what is covered and what is not covered is very important to find out before you purchase a service contract. Many service contracts do not cover Staples, Paper and document feeder belts and there may be some others so check with your service provider. Does the contract include supplies? Some supply items are toner, developer, heat rollers and drums. Find out what the hours they are available and days of the week that they operate. Which holidays do they take off? What is the response time? Is their four hour response time more expensive than their next day service? Most service contracts do not cover abuse or neglect. So be cautious with those paper clips and staples as they can cause an expensive repair and it probably won't be covered. Get all of this in writing then there will not be any surprises.AccessoriesSome companies charge extra for each individual accessory. Such as, an automatic document feeder, finisher, and large capacity cassettes. Some may still be charging a flat rate for each unit but I don't see this too often.ScanningWe live in a new age and with digital copiers you can now scan to your computers. Using the scanner puts wear and tear on the automatic document feeder but the parts in the copier are not being used. Digital copier machines can count scan only images so there may be an additional cost for this. I know that service companies in our industry are kind of scratching their heads on this one because it may be hard to charge for this type of service.Color CopiersService contracts for full color copiers and MFP's are essentially the same as black and white service contracts except that you will be paying for a color copy or a black and white copy. Some average pricing will be around 1.5cents per copy for black and white and 10 cents per copy for color. If you have ever purchased toner for a color unit you know that color toner is always more expensive. ConnectivityMost service companies will set up your newly installed copier to your network free of charge. You should always have your IT person on-site at the time of installation so they can answer questions about your particular network. Installing drivers and connecting equipment to your network is fairly easy depending on your system. Existing network problems or additions will most likely not be covered on the copier service contract unless you make an agreement with your service company ahead of time. Most network issues can be handled with your Computer specialist anyway.You will have to decide for yourself or your company if you will purchase a service contract for your copy machine. Many companies do pretty well without one. They always have the machine serviced and parts and supplies replaced as needed. The only problem is when you have a circuit board or a time consuming problem to repair. This can sometimes cost you a hefty amount of money and a service contract can really pay off. Remember a service contract is like an insurance policy. It can create peace of mind and you will know in advance what your costs will be.Look for my next article in this series. "Service Contracts - Part II, Fax Machines."

 

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